1. Purpose of the report channel
[Company name] makes this report channel (Internal Information System) available to its staff, customers, suppliers and other third parties related to the company's activity, in compliance with Law 2/2023, of 20 February, regulating the protection of persons who report regulatory infringements and the fight against corruption, as well as Regulation (EU) 2016/679 (GDPR).
2. Who can use this channel?
This channel may be used by employees, self-employed workers, shareholders, partners, members of management or administration, volunteers, interns, suppliers, contractors, subcontractors and, in general, anyone who, in a work or professional context, becomes aware of acts or omissions that may constitute infringements of European Union law or serious or very serious criminal or administrative offenses.
3. What can be reported?
Through this channel, information may be reported in good faith about possible irregularities, regulatory non-compliance, fraud, acts of corruption or any other conduct contrary to applicable regulations or the company's code of conduct, of which the reporter has become aware in a work or professional context.
4. How to submit a report
Reports may be submitted in writing by email to [Report channel email], managed by [Body or person responsible for the internal information system], or through the channel enabled for this purpose. A face-to-face meeting may also be requested within a reasonable period.
5. Guarantees for the reporting person
- Confidentiality of the identity of the reporting person and of any third party mentioned in the report.
- Prohibition of retaliation against persons who submit a report in good faith.
- The option to submit the report anonymously, where the system in place allows it.
- Diligent and impartial handling of the information received.
6. Personal data protection
Personal data processed in connection with the management of the report channel will be processed by [Company name] in accordance with our Privacy Policy and data protection regulations, for the sole purpose of investigating the reported facts, and will be kept only for as long as strictly necessary to decide whether to open an investigation.
7. Timeframes
Acknowledgment of receipt of the report will be sent within a maximum of seven days of its receipt, and a response will be given to the reporting person within a maximum of three months from the acknowledgment of receipt.